Sample office productivity

Set reminders. Automate replies. Track email receipts and responses. Pause your inbox to keep you focused on important tasks. Use AI to help you craft compelling emails. Pros: Adds useful — almost indispensable — capabilities to your email platform, enabling you to automate redundant tasks, obliterate distractions, and achieve ever higher levels of productivity.

Android and iOS versions are available, with iPhone users getting access to an AI-driven voice assistant. Making it one of the best office productivity tools. Take your productivity to the next level with our comprehensive and free ebook!

If you want an efficient way to communicate with your team, Chanty is just the thing for you. Aside from text messages, you can also exchange audio messages, have audio and video calls, and share your screen.

Chanty comes with a built-in project management feature - you can turn messages into tasks and manage them from within the app. Pros : Fast and intuitive — the free plan has unlimited search history.

Cons : Chanty has a small number of integrations and customization options compared to major competitors. Learn More : Features , Blog , Knowledge Base. Toggl makes it simple and easy to track the hours a team or a single user clocks to get things done. The service integrates with many project management and collaboration tools, such as Trello, Google Drive, and Asana.

You can use Toggl via three channels: your browser, a desktop program, or native iOS and Android apps. Generate reports to analyze how you spend time and how you can keep productivity at full throttle.

Pros: Easy to implement. Starts tracking time without the need for a new tab. Comes with an idle detection alarm and a Pomodoro timer to propel productivity. Works even in offline mode. Learn More: Help Topics. Focusing on your daily grind often leaves very little time to read online content that piques your interest.

Good thing Pocket enables you to save articles and web pages for later consumption, so you can concentrate on your work without getting distracted. Pocket also allows offline reading, declutters article layout, and provides customization features for users to add tags and configure text settings.

Pros: Helps you save and organize interesting stuff to read. Cost: Free can be upgraded as part of the G Suite premium service for businesses. Learn More: Features , Pricing. Google Drive and Docs offer all the basic productivity tools a student, professional, or entrepreneur needs.

Create any document you want from text files and spreadsheets to presentations, forms, and drawings and store as much as 15 GB of data on the cloud for free. Share your documents and collaborate with others to edit, polish, and organize your content.

Shell out a few dollars per year, and you get your own customized email domain, much larger storage space, and a host of enterprise-grade apps. Cons: You get all the basic functionalities you need for document creation and management but none of the more advanced features and perks of premium alternatives like Microsoft Office Suite and Adobe Creative Cloud.

Best For: Online research, comparison of multiple web pages, unhampered browsing behavior, etc. In some cases, doing so will drag your computing speed to a crawl and may even disrupt processes and cause browsing errors.

OneTab is an add-on for Chrome and Firefox that converts all open tabs into a more manageable URL list that you can restore as a group or individually anytime you want. Pros: Drag and drop works. You can also import, export, and share your tab lists across your personal devices or with peers and friends for collaboration.

Best For: Teams handling task-based projects, control freaks, process-obsessed individuals. Learn More: Tour , Blog. Trello visualizes a project so that you know exactly what needs to be done at any moment.

Using cloud technology, real-time notifications, document attachments, native messaging, and Kanban-inspired architecture, Trello makes managing projects easier, smarter, and fun. Use Trello to gain optimum levels of visibility, control, and collaboration.

Pros: Sweet and simple interface. Easy to learn with drag-and-drop support. Comes with useful templates. RescueTime tells you how much time you waste on cat videos and other nonsense and how little you actually spend on serious, uninterrupted work.

As intended side effects, the app accurately detects inefficiencies in your daily grind, provides insight on how you can become more productive, and has powerful built-in capabilities to keep you focused on the tasks at hand.

Then again, taking action re: activating remedial features to rescue precious time depends entirely on you. Cons: The premium version of the app enables businesses and enterprises to restrict access to distracting websites, forcing poor employees to focus on work and get things done.

Learn More: Features. Depending on the quality of your slides, you can as easily bore your audience to death as keep them informed, engaged, or delighted. Inheriting the creative, design-focused DNA from its parent company Apple, Keynote enables users to build beautiful presentation decks with a robust array of features: from memorable visuals and cinematic effects to highly intuitive UI and authoring tools.

If Keynote were a student, then it would easily nab an A for coolness. Operation-wise, you can embed a playable video file directly into a deck without risking a break in your flow during an actual presentation. Cons: Has a far smaller third-party ecosystem especially developers of themes, templates, apps, and add-ons supporting it compared to that of market leader PowerPoint.

Cost: Free but you can opt to buy premium photos, graphics, and other assets at varying costs from an in-app store; paid packages for small businesses and enterprises are also available.

Learn More: Features , Tutorials. Few tools work as great as Canva when you need to create an image-based project quickly.

Pros: Drag-and-drop UI makes for a fast and easy authoring process. Use of asset library templates, icons, shapes, fonts, and millions of stock images is free. The site maintains a robust and always fresh knowledge base articles, tutorials, and tips for anyone who wishes to optimize or learn more about design.

Learn More: Features , Help Center , Blog. Manage your money like a pro. Wave is an award-winning financial software that operates on a strange business model considering its specialty: it offers all essential accounting services for free no freemium tiering, free trials, or hidden charges.

Pros: Their easy-to-use features solve so many problems in managing a business. You can easily customize invoices and enroll in third-party services such as banks, credit cards, and payment channels. Cons: Works best for freelancers and small to mid-scale businesses.

Learn More: Features , Quick Start Guide , Blog. Expert reviews from many tech publications, including PC Magazine and Capterra, consistently rank Asana among the best productivity and collaboration tools available on the market. Centralize everything a team needs to stay productive goals, notes, to-do lists, calendars, etc.

in one readily accessible place. Pros: Simplifies planning and goal setting. Relatively cheap re: free for very small teams compared to key competitors. Get everyone on the same page fast and with impact. Slack makes it easier for people to work together by simplifying how they communicate, collaborate, and create stuff as a team.

Organize topics, tasks, or groups using channels where you can centralize all relevant messaging, notes, files, and tools in one room.

That's where read-it-later apps come in. They let you quickly save something you intend to read so that you can come back to it when you have time.

I think that Pocket , above, is the app of choice in this class. It's free to use, offers extensions for every major browser, and has great mobile versions that sync your articles for offline reading.

There's also built-in support for highlighting, and then reviewing your highlights later. You can even use Zapier to connect Pocket with your favorite apps.

For example, you can automatically send articles in your RSS feed to Pocket or share your favorite content in Slack. Here are more ways to automate Pocket. Instapaper is a close second, and it even lets you send articles to your Kindle.

These aren't your only choices, though—check out our list of the best read-it-later apps for some more options. It's also worth noting that some people use bookmarking apps or even note-taking apps for the same purpose, and that's great—they both make it easy to save things for future reference.

Once you've chosen a bookmarking app, check out these automatic workflows to help you get the most out of your read-it-later app.

Whether it's for a quick presentation or troubleshooting a problem, sometimes recording what's on your screen and sharing it just makes life easier. Screen recording tools are perfect for this, allowing you to quickly record your screen, your voice, and even your face if you have a webcam.

Loom , shown above, is a great first tool to check out in this category. It's easy to set up, works on all major platforms, and makes it really simple to share recordings. You can even add your face to the recording via a webcam. I personally use Zappy , which was originally an internal tool used by Zapier.

It's honestly the best screenshot tool I've ever used, and it's free. If you use a Mac, it's worth a try. Check out our list of the best screen recording tools for more options, and keep in mind you can actually record your screen without any software , if you don't mind managing the file yourself.

Want to share your screen in real time? You need a screen sharing app Zoom works surprisingly well. Coming up with a long, complex password—because you do use a long, complex password, right?

Remembering all those unique, carefully thought-up passwords for every website is a whole other challenge. That's why you need a password manager. Password managers fix a lot of the problems with passwords for you.

All you have to do is remember a single master password, and the app takes care of the rest. And since data breaches are way more common than you'd think, password managers help protect you against unauthorized access and harmful attacks—and keep all your information private.

It's the best option for most people looking for a password manager because it's easy to use, incredibly secure, and works on pretty much every browser, with all your passwords syncing across all your devices. There are other password manager apps that offer free plans, though.

Check out our list of the best password manager apps for some more options. And if you're serious about beefing up your cyber security, try a passkey instead.

Monthly plan available once you onboard. This article could go on forever. There's no end to great software out there, and I love writing about it. I think the above categories should save you all kinds of time—and take up plenty of your time to set up—but here are a few other suggestions if you're feeling particularly motivated.

Mobile scanning apps , like Microsoft Lens , let you scan documents using your phone while also digitizing any text using optical character recognition OCR.

Check out our list of the best mobile scanning OCR apps for more choices. Text expansion tools , like PhraseExpress , mean you'll never need to look up and copy-paste the same message to multiple people ever again.

Read more about text expansion software , or learn how it can make you better at dating. Dictation software , like Apple Dictation for Apple devices or Windows 11 Speech Recognition for Windows , lets you type by talking, which can save you all sorts of time.

Here's our list of the best dictation software. Time tracking apps , like Toggl Track , are great for keeping track of how long projects take and making sure you're not spending too much time on the wrong things. Take a look at our list of the best time tracking apps to find the right one for you.

Mind mapping software , like Coggle , helps you map the connections between different ideas while you're brainstorming. Here are our picks for the best mind mapping software. Or take a look at the best brainstorming tools overall. Once you have apps set up in some of these categories, you can take the whole productivity thing even further.

Zapier connects all the other apps you use with workflows you can build yourself—no code required. Like the tools above, Zapier won't solve every problem you have, but it's a great way to connect tools that otherwise don't integrate well.

This way you can use the best tools for you, as opposed to the tools that happen to play nice together. And it's not limited to productivity—eventually, you'll find yourself automating even your most business-critical workflows.

The best productivity apps for iPhone. The best Mac productivity apps. The best productivity apps for Windows. The best productivity extensions for Chrome.

This post was originally published in September by Matthew Guay. The most recent update was in December by Jessica Lau. Justin Pot is a writer and journalist based in Hillsboro, Oregon. He loves technology, people, and nature, not necessarily in that order.

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Employees have all the necessary tools and skills to carry out manual work. For instance, factory workers usually deal with activities such as packing products, operating machines, and carrying out inspections of finished products.

On the other hand, in knowledge work, both quality and quantity are considered equally important. Knowledge employees have all the required tools to do their work, and these workers should strive to improve their skills to be better at their work. Their job description usually entails a diverse set of tasks — especially in the IT sector, where knowledge workers deal with various assignments, depending on their exact job in this field of work.

For example, QA testers perform tasks such as reviewing system specifications, analyzing product codes, and reporting bugs to development teams. To measure employee productivity in manual work, you can use a simple formula — you divide the units of output by the units of input.

The output represents the number of items created or services provided, while input refers to the number of units work hours, labor, or money. For example, a baker makes 40 croissants output in 2 hours input. By using this formula, we can calculate that she bakes 20 croissants per hour.

Now, we cannot apply the above formula in knowledge work — because this type of work usually involves a wide range of tasks. So, measuring productivity by using output and input won't be easy.

It's vital to point out that high-quality content means that blog posts need to be informative and useful for readers, while at the same time easy to read and understand. Lastly, outside factors, such as Google ranking, the number of impressions and clicks, are equally important — if high, they confirm the quality of the content.

Thus, when evaluating the productivity of knowledge workers, we have to consider both quantity and quality, too. That's because knowledge workers deal with various assignments during the day, and some tasks bring more value to their work than others.

For instance, for content writers, tasks that bring more value are assignments such as writing or editing a blog post. On the other hand, low-value tasks are attending meetings and answering emails.

As you can imagine, considering all the specific traits of knowledge work is crucial when evaluating employee productivity for knowledge workers. Now that we've explored some basic methods of evaluating productivity in both manual and knowledge work, let's go through some more detailed ways of measuring productivity, such as:.

Both characteristics are important for your overall productivity. And, both traits are significant when it comes to productivity evaluations. When managers evaluate both the effectiveness and efficiency of their employees, they take into account both the quality effectiveness and the quantity efficiency of work.

To measure the efficiency and effectiveness of call center agents, managers should evaluate the number of calls an agent makes with clients. However, it's not just about the quantity number of calls , but the quality of these calls, too.

So, another metric should be customer satisfaction. When it comes to manual work, the output is always tangible. You can easily calculate the output in a toy factory and measure employee productivity for each worker by having the results in mind.

There's also subjective productivity measurement , which allows you to evaluate the productivity of knowledge workers. In this case, measuring employee productivity will depend on the industry, the type of tasks workers work on, and other factors.

Lastly, there's also self-reporting measurement — a method that involves employees evaluating themselves. This type of productivity measurement entails setting a point of reference , then comparing employee productivity against this point — as a way of helping managers understand whether their workers are thriving or falling behind.

For instance, for a team of content writers, a point of reference can be writing a detailed blog post once per week, by following predetermined content writing rules. An employee productivity report is a document that keeps track of an individual's or team's productivity.

You can create an employee productivity report either manually, by using spreadsheets, or by using software tools. These reports come in handy for employees because they can learn more about their productivity patterns throughout the day, week, or month. Team leads can figure out how productive their employees are — but also if they're overwhelmed with work or if some workers can squeeze in additional tasks.

To help you measure employee productivity more efficiently, we created 6 free employee productivity report templates:. In case you want to share these templates with your colleagues, you can use the Google Sheets and Google Docs versions.

On the other hand, if you'd like to download these templates to your computer, feel free to use the Word and Excel versions. GET Personal Productivity Report Template Google Sheets.

Our Personal productivity report template ensures you keep a track of your tasks throughout the day. This template helps you learn about your personal productivity because it allows you to add the names of all tasks, along with the types of tasks.

Moreover, you can add clock in and clock out time, so you'll know exactly when you started working on a particular task and when you finished it.

The template will then automatically calculate the total time for each assignment, as well as the total time for the day. To help you get a better overview of your tasks, we divided the assignments into 4 sections, which you can see in the second column:.

Although breaks aren't a type of task, they can be a good indicator of wasted time , or forewarn of burnout. The Personal productivity report template will then make all calculations and show you the total time. This template is suitable for anyone interested in learning more about the distribution of tasks during the day.

15 examples of how to increase productivity in the workplace · 1. Focus on high-priority tasks · 2. Reserve 20% of your day for important tasks Google Drive and Docs offer all the basic productivity tools a student, professional, or entrepreneur needs. Create any document you want (from text files and 1. Set goals · 2. Write things down · 3. Make it easy to do the work · 4. Prioritize your time · 5. Identify your productivity saboteurs · 6

Office productivity tools are an essential part of any co-located or virtual For example, RingCentral Video is offered as RingCentral Video Pro (free This online Gantt chart software will make sure you can keep track of the work of all team members. Its key features include task management Use these professionally designed productivity templates at work to accomplish your goals, or you can use them in your personal life to manage everyday tasks: Sample office productivity
















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Sample office productivity - Examples of office productivity software include word processors, graphics software and spreadsheet applications. Similarly, a database management system 15 examples of how to increase productivity in the workplace · 1. Focus on high-priority tasks · 2. Reserve 20% of your day for important tasks Google Drive and Docs offer all the basic productivity tools a student, professional, or entrepreneur needs. Create any document you want (from text files and 1. Set goals · 2. Write things down · 3. Make it easy to do the work · 4. Prioritize your time · 5. Identify your productivity saboteurs · 6

Most programs have the ability to create charts, which is a huge advantage A Database is a system that collects data and allows access, retrieval and use of the data.

Data is stored in tables, which consists of rows and columns. Data could contain text, numbers, dates or hyperlinks.

When data is entered the program can validate it by comparing a set value or it may have established rules. Once the data is stored, you can sort it, query it, and generate reports from it.

This is sometimes referred to as a database management system. It is far easer to use instead of writing all the information down. Productivity Software Examples Productivity software is a tool such as Excel, PowerPoint, Word, Kid Pix, publisher, and many more.

Productivity Software List Google Apps for Business. Several pricing options are available, based on the size of your business, and limited-time free trial is also available. LibreOffice Productivity Suite. This free office productivity suite comes from the not-for-profit organization, The Document Foundation.

Applications include Writer, Calc, Impress, Draw, Base, and Math. The license for this suite is LGPL, meaning it can be customized as needed. Another free office productivity suite. The following are included in this suite: Writer, Calc, Impress, Draw, Base, and Math.

Oracle is the primary contributor of code to OpenOffice, but other major companies also contribute. For technical support, they offer a forum and a FAQ site as well as a user guide.

Microsoft Office. The Microsoft Office Suite has a variety of configurations from home use to student use to use by various size businesses. Depending on the configuration, the applications included in the suite can change, but it usually includes at least Word, Excel, PowerPoint, Outlook, and OneNote.

The suite is not free although some versions may have a free trial , but there are a huge number of free templates available on the Microsoft site. WordPerfect Office X5. Another office productivity suite that offers multiple configurations based on the customer need.

The home and student version includes software for word processing, spreadsheets, slideshows and presentations, and a digital notebook. Free trials are available although the productivity suite is not free.

Some templates are also available. Support plans are available and there is also knowledgebase of frequently asked questions. Zoho offers a large number of productivity software tools, but as far as I could tell they are not packaged together in a suite. As of the time of publication, Zoho products were free for personal use, although the site stated that business and corporate users may be charged.

Some Zoho tools that may be of particular interest include: Writer, Sheet, Show, and Calendar. Support is available. While these are technically not office suites themselves, these apps give the capability to access your Microsoft Office files from your mobile device.

For the freelancer on the go this means mobility. OfficeSuite Pro5 is specifically for the Android Market. Quickoffice can work with a variety of mobile devices.

PlusOffice Free 3. A freeware package is based on OpenOffice. The suite includes a text editor, spreadsheet, presentation package, and more.

Compare with commercial packages. IBM r Lotus r SmartSuite r. This suite will cost money, but the product also has the support of IBM. It includes Word Pro r , Freelance Graphics r , and Approach r.

Additional software options are available for an added cost. This office productivity prides itself on being compatible with MS Office. Use it for word processing, creating spreadsheets, and presentations.

There are many versions of this suite available, including one for the Windows, the Mac, Linux, and even Android operating systems. Even though this suite costs money, you can download a trial version. This is another free office productivity suite alternative.

It includes KWord a word processor , KCells a spreadsheet and Showcase presentation software. Productivity is never an accident. It is always the result of a commitment to excellence, intelligent planning, and consistent effort. These are the words of Paul J Meyer — a renowned personal and professional development expert.

I would like to add another element that is helping individuals to be more productive is — productivity apps. As the times have become a little too much competitive, it makes sense to take help from a myriad of productivity tools available in the market. Productivity tools are the software that facilitates users to work on tasks efficiently and easily.

These tools streamline operations, reduce manual efforts, automate repetitive tasks, organize information, and improve collaboration.

The purpose of using this type of tool is to save energy and time to improve efficiency, resulting in enhanced productivity. It is quite common to feel overwhelmed and disorganized when working on projects or managing projects.

ProofHub is an all-in-one project management and task management software to keep things organized, increase accountability, communicate more efficiently, and keep everyone on the same page. It is one place for all your projects, teams, and work-related information.

Stay on top of everything with ProofHub! Sign Up for day free Trial No-credit card required. With so many elements of a project to keep track of, sometimes staying productive throughout the process can be overwhelming, but having a project management tool like nTask can help.

nTask is a team productivity tool that can help you keep all the elements of your project in a centralized platform to ensure you are on top of project tasks, visualize your progress, get status reports, and more.

Another great team productivity tool is GanttPRO. With GanttPRO online Gantt chart software, you can be sure all of your team members keep track of tasks. A visually appealing Gantt chart timeline provides project participants with an immediate picture of how the plan is progressing.

Thanks to collaboration opportunities, no detail will be lost. While using a digital calendar or other time management tool to become more organized and better with your time, you may feel like you are actually spending too much time entering and revising information across your tools.

Calendar has created an AI-enabled solution that learns your schedule and takes over organizing, booking, and updating meetings and events on your calendar. It also syncs across multiple calendar tools and devices, saving you time and letting you focus on high-priority tasks.

Its recipe is the ability to intelligently group similar emails and provide users with an assortment of tools to manage them quickly, easily, and efficiently—delete multiple emails at once, block unwanted senders, or unsubscribe from any email subscription.

Email Finder is a tool created by Hunter that can help you find email addresses in seconds. This tool also comes with a Chrome extension that can find the email addresses of a website in a single click.

Right Inbox is a Gmail extension l that offers 10 different features to users, from email scheduling to email tracking. Right Inbox saves you time on repetitive tasks and helps you to send better emails, in less time consistently.

If you need an app that cleans up your inbox then Sanebox is the app for you. It automatically sorts your emails and declutters your mailbox. The best thing about Unroll.

me is that it is as simple as it can get. It cleans up your inbox by categorizing your subscriptions in the form of a virtual roll-up.

You can access it whenever you have some free time. Boomerang is a dedicated email management application for Gmail that schedules and set email reminders. Inbox by Gmail is the inbox that works for you. It saves a lot of time by preventing any need for you to dig through emails by showing you the highlights directly.

It was designed from the ground up to provide you a consistent experience whether you have single or multiple accounts. It is a lightning fast mail client for Mac and iPhone. It integrates with the apps you use every day such as Google Drive, Dropbox, and Box to name a few. Shift is the desktop app for streamlining your accounts, apps, and workflows.

Tired of switching between accounts, and logging in and out? Fleep acts as a flexible messenger that integrates with email and lets you share and store files easily. Give it a try, if you are tired of those endless email conversations.

Chanty is a simple and fast team chat app to boost communication in teams of all business segments. With Chanty, you can easily get in touch with your colleagues in private, public, group and one-on-one conversations. The Teambook menu allows you to keep all your messages, files, links and tasks in order.

You can also achieve a new level of productivity with third-party Apps in Chanty. Integrations turn a team chats into a command center, giving you control over the information from the apps you use. In addition, using Chanty voice messaging and calls you can instantly communicate with your team and deliver important information ASAP.

One of the biggest productivity killers in the workplace is coincidentally the various productivity tools we end up using in the first place.

Messaging someone on Slack, finding content stored in Dropbox, Emailing clients, Collaborating on Google Docs, etc. This is why we all need Bit. ai , document management and collaboration tool that helps teams to collaborate, share, track, and manage all company documents, files, and other content in one place.

No more juggling around apps and tools! The bit is the ultimate productivity tool as it brings all your company documentation, media files, and knowledge under one smart roof. It is a widely used document storage and work management software that allows individuals to collaborate.

One of the most popular software in the world, Skype has made communication over video calling more collaborative than ever. The Skype you know has recently had a fresh design and a ton of new features to help you stay connected. Zoom provides remote conferencing services using cloud computing.

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